Receiving & Inspection Officer Job at Asilia Camps and Lodge

Job Title: Receiving & Inspection Officer

Department: AST-Dar Office
Reporting to: Accountant/Dar Office Manager

Responsibilities and Duties:

As Inspection & Receiving Officer your main responsibilities and duties for Cental Stores mainly stores & re-supply and workshop
Receives and inspects all incoming goods / materials and reconciles with purchase orders, processes and distributes documentation with purchase orders, reports, documents and tracks damages und discrepancies on orders received.
Answers question regarding procedures and resolve discrepancies regarding receipts, deliveries and warranties.
Follow-up Returns and credit note from Suppliers
Receiving all incoming into the system – ACCPAC (Close relationship with the store keepers is of essence, avoiding mistakes in receiving and inspecting which will affect ACCPAC figures and actual stock).
Generating batches for invoices received into the system – ACCPAC. Make sure that cash purchases invoices are separated from credit purchase invoices and make sure you do not mix up invoices for different periods, i.e. different month.
Submitting batches to accounts department for Posting
Assisting stores accountants and store keepers in clearing any variance between actual (Physical) stocks and ACCAP stock.
To maintain sound co-operative relationship with other departments, providing information and advice as necessary to ensure the effective operation of the organization as a whole.
Join weekly resupply trucks delivering goods from Dar to camps and ensure everything is going smooth on this trip.
To perform all duties assigned efficiently, technically, correct, follow the company policies, rules and regulations.
Assisting in any other areas of the department as requested by your line or senior manager within reasonable limits

Minimum qualification and experience

Holders of ordinary diploma or higher from recognized higher learning institution
Experience in storekeeping and stores procedures
Able to work extra hours to ensure service is done
Computer literate specifically in M/s Excel, M/s Word, and Internet communications.
Ability to work under minimum supervision.Source: AjiraLeo Tanzania
Excellent written and verbal communication skills coupled with good listening and critical reasoning skills
Should have problem solving and decision-making skills
Must be able to demonstrate excellent analytical and report writing skills

Motivation / Direction And Development

To understand and work within the vision statement and core values of Asilia group.
To strive to always under promise and over deliver.
To be proactive ,efficient and diligent
To act in the interest of the company and its employees at times
To behave honestly
To ensure no abusive language or bad behavior within department

Should you be interested in this position please send your updated CV to vacancies@asiliaafrica.com