Receptionist (Dodoma & Dar es Salaam HQ)
Job Purpose
First point of contact for the bank; offering administrative support across the organization, welcoming, guests and greeting people who visit the business. This role will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.
Key Responsibilities:
Reception duties
Attend the front desk and receive all visitors in a professional style
Ensure that visitors are well attended and sign the visitors book
Inform and direct visitors to the relevant staff member
Receive all incoming telephone calls in a professional style and direct to relevant staff member
Take messages for all staff members and ensure that they get their messages on time
Make office telephone calls on the landline and ensure all outgoing calls (including private and international calls) are recorded in the registered call book
Occasionally assist the Records Management Officer and the Dispatch Clerk in distributing incoming mails and ensure that official mails are date stamped.
Register all incoming and outgoing mails
Download email enquiries addressed to the general email, and respond or forward to relevant staff members as appropriate.
Prepare coffee/tea for visitors as requested or appropriate o Administrative duties
Prepare monthly allocation list for all telephone bills, newspapers and couriers and allocate cost per department/branch for accounting purposes and attach to invoices for payment.
Work closely with the Principle Administration Officer and Administration Officer in keeping and maintaining stationery stock register
Request on time the replenishment of stationery stock from the Manager Administration.
Secretarial duties
Type memos and official letters as requested/directed
Collate and bind and distribute reports as requested o Other duties
Work with the Principal Administration Officer to ensure adequate stocks of basic office supplies are maintained (e.g. drinking water, tea, coffee, toilet paper etc.)
Ensure the front entrance and reception areas are kept clean and tidy
Undertake any other reasonable duties as assigned by the line manager
Qualifications, Knowledge and Experience
At least a Diploma in Social or business studies or related field
Administrative/Secretarial Diploma from a recognized institution.
Experience working in a busy office
Proven ability to work with minimum supervision
Exposure to banking work environment
At least 1-3 years’ experience working in a similar position. Computer literate and competent in using Word and Excel
Excellent verbal and written communications skills in Kiswahili and English
Hardworking and willing to learn
Smart, polite and assertive
Able to use own initiative
Ability to work with people of different cultures
REMUNERATION
TIB Corporate Bank Limited is an equal opportunity employer. The bank offers competitive remuneration package, career development opportunities and conducive working environment. Please ensure that you mention mabumbe.com as the source of this job advertisement.
MODE OF APPLICATION
Qualifying candidates should apply in writing to or lodge their applications at the email address below, enclosing:
An application letter showing how they meet the post’s requirements.
Comprehensive curriculum Vitae.
Copies of relevant certificates and awards.
Contact address including telephone number(s) and/or email address(s) if available.
Names and full addresses of three referees.
Closing Date is Thursday, 7th March 2019
THE MANAGING DIRECTOR,
TIB Corporate Bank Limited,
Samora Tower – 7th Floor,
Samora Avenue/Bridge Street,
P.O. Box 9102, Dar es Salaam.
Tel: +255 222 162440
Or apply by Email: recruitmentcbl@tib.co.tz
Only Shortlisted applicants will be contacted.
TIB Corporate Bank Limited is an equal Opportunity Employer
Thursday, February 21, 2019
Ajira yako
AjiraYako
Nafasi za kazi 2019