Job Opportunity at Union of Tanzania Press Clubs, Procurement officer

The Union of Tanzania Press Clubs (UTPC) is an umbrella body of press clubs, which are journalists associations available all over the country.

Title : Procurement officer

Appointing Authority : Board of Directors

Workstation : Mwanza

Contract duration : Unspecified

Reporting to : Executive Director

Currently it is operating under its Strategic Plan 2016 – 2020, funded by the Swedish International Development Agency (Sida). UTPC is an equal opportunity employer.

KEY DUTIES AND RESPONSIBILITIES:-

To advise the Executive Director on matters related to procurements
To prepare the Annual Procurement Plan of the Union
To perform all the duties of the Secretary to the Tender Board, support the functions of the Tender Board, causes the implementation of the decisions of the Tender Board and advise the Union on tendering issues
To develop for the Union’s policies, standards and procedures for procurement
To ensure that there is timely procurement at optimum costs and with regards to quality
To ensure that all Procurement activities adheres to the Union Procurement policy.
To recommend proper procurement and disposal by tender procedures
To establish, evaluate and maintain reliable primary and secondary sources of suppliers to ensure continuity of the Union operations.
To monitor all available sources on market trend that may have an effect on price or lead timesand then make recommendations for actions to the management
To devise and employ fruitful sourcing strategies within the relevant Acts
To manage existing procurement contracts by monitoring performance, examining and re – evaluating the contracts and advising accordingly
To track and report key functional metrics to reduce expenses and improve effectiveness
To collaborate with user departments/sections and Union members to ensure clarity of specifications and expectations of the Union.
To anticipate unfavorable events through analysis of data and prepare control strategies
To perform risk management regarding procurement contracts and agreements
To control, spend and build a culture of long – term saving on procurement costs
To act as the link between the Union and suppliers
To ensure preparation of monthly procurement reports and submit monthly the same to the tender board
To conduct on – job training of his/her subordinates and other staffs of the Union
To conduct performance appraisal to all subordinate in the section
To carry out any other duties as may be assigned by the Executive Director.

COMPETENCIES

Ability to communicate in English and Swahili languages verbally and in written form
Ability to use computer in Microsoft word, excel and power point.

PROFESSIONAL QUALIFICATIONS AND EXPERIENCE

Bachelor degree in Procurement and logistics or equivalent
Must be registered with Procurement and Supplies Professionals/Technicians Board on approved category
Must have three (3) years experience in procurement duties.
Must have age between 25 – 45 years.

MODE OF APPLICATION

Interested applicants meeting the above job requirements, should send their applications with detailed CVs, photocopies of their academic qualifications and provide three (3) names of referees with their contact addresses.

Their application should be sent to the

Executive Director,
Union of Tanzania Press Clubs.
Isamilo Area
P.O. Box 314
Mwanza

All applications should be hand written and sent by courier mail service not later than 30th September, 2019 Women are encouraged to apply. Only shortlisted applicants shall be informed.

Hand delivered applications will not be accepted. Any applicant who will make a telephone call to any UTPC official, in respect of his/her application, will automatically be disqualified.