Grant Officers 12 positions
Grants Officer (Ref: C3HP/GO/12-21)
Background
Deloitte Tanzania has been awarded a contract to implement a Comprehensive Client-Centered Health Program HIV/TB LOC (C3HP) in Southern regions in Tanzania. This is a five year project (November 9, 2021 to September 30, 2026) funded by the American People through USAID aiming at supporting the Government of Tanzania’s (GOT) Ministry of Health and Social Welfare, Elderly and Children (MOHCDGEC) and the President’s Office- Regional Administration and Local Government (PORALG) at the central level and in target Mainland regions to deliver high quality integrated HIV and TB prevention, care and treatment services that will improve health outcomes, particularly for youth and children. The program intends to increase the demand for and use of quality integrated HIV and Tuberculosis services in Iringa, Lindi, Morogoro, Mtwara, Njombe, and Ruvuma regions by improving access to quality services in both facilities and the surrounding communities, promoting positive health seeking behaviors among Tanzania’s population, and enhancing the overall policy environment for HIV & TB service delivery.
Deloitte is therefore seeking for experienced, self-motivated, 12 highly competent individuals with exemplary ethical conduct to join the C3HP program as Grant Officers.
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Job Purpose
Coordinate the grants making process for the sub grantees. Facilitate the fund disbursement as per the approved budget, monitor the implementation of sub grantee activities and build the capacity of the sub grantees to ensure effective management of funds and timely reporting.
Key Responsibilities
- Coordinate the grant making process from solicitation to contracting including the review of sub grantee proposals and budgets.
- Review fund requests from sub grantees and make sure that they are within the agreed budget and aligned to the policies.
- Request funds on behalf of the sub grantees for their day-to-day activities.
- Review accountabilities after funds disbursement and retirement by the sub grantee and check that activities were carried out as per the approved budget.
- Prepare the payroll for sub grantees and review statutory deductions making sure all are submitted in a timely manner.
- Collect and review bank reconciliation from the sub grantees.
- Prepare, allocate and post payments for sub grantees into the system.
- Prepare budgets for trainings and meetings and arrange venues for program activities.
- Collect and review documents for vendors and submit to the headquarters for further processing.
- Ensure all trackers are completed and submitted within agreed deadlines (Advance vs. Accountability Tracker, Statutory Deductions Tracker, Volunteers Allowance Tracker, Bank Reconciliation Tracker, Daily Mobile Payments Tracker/Register, etc.).
- Ensure the Sub grantees Fixed Asset Register is up to date and verifications are done annually.
- Ensure smooth and proper management of the audit process from initiation, field visits, responding to issues and exit (sign off) meetings at all levels.
- Build the capacity of sub grantees on USAID financial rules and regulations.
- Provide inputs for the weekly update sessions on sub grantees.
- Prepare management reports on sub grantees performance and disbursement status on a monthly basis.
- Conduct supportive supervision for assigned sub grantees (portfolio) on a quarterly basis.
- Prepare quarterly grants and finance reports on sub grantees’ performance and submit to the Grants Manager.
Requirements
- Bachelor’s degree in Accounting, Finance, Accounting and Finance, Economics or related field
- No experience required
- Good analytical skills
- Proficiency in using computers
If you believe you are the right candidate for the job, submit a cover letter including your current and expected remuneration, detailed CV, copies of your academic certificates and transcripts, and three referees to C3HP@deloitte.co.tz. For your application to be considered, it MUST quote the job title, reference number and your preferred region on the email subject line. Submission deadline is 10th December 2021 at 4:30 p.m. Hard copy applications will NOT be accepted.
This position is on a one-year renewable contract, subject to performance and availability of funding from the donor. The job offer is conditional to successful vetting, including professional reference checks and limited lifestyle audit.