Finance and Administration (F&A) Manager
Overview
Jhpiego seeks a Finance and Administration (F&A) Manager to provide financial and administrative management for an upcoming Centers for Disease Control and Prevention (CDC)/PEPFAR-funded voluntary medical male circumcision (VMMC) project in Tanzania. The project aims to contribute to the PEPFAR goal of achieving HIV epidemic control through the scale-up of quality, safe VMMC services targeting adult men and high-risk populations for HIV prevention in Tanzania. The Finance Manager will provide leadership and management support to the project to ensure expenditure is closely aligned with project implement to achieve targets. With the goal to improve the capacity of the GoT at national, regional and district levels for long term sustainability of VMMC services in CDC supported regions, the finance manager would work closely with stakeholders to ensure project spending is tracked and incorporated into appropriate government tools and tracking. The project will work to support the Government of Tanzania in the CDC priority regions to reach males >15 years and saturate VMMC services in low coverage areas in Geita, Kagera, Mwanza, Shinyanga, Simiyu, Mara and Kigoma regions. The project will operate over a five-year period.
The F&A Manager will provide financial and administrative management, overseeing all financial, contractual, information technology, and procurement aspects of the anticipated project. S/he will ensure that the financial reports are compatible with standard accounting practices and follow Jhpiego and CDC rules and regulations.
This position is contingent upon award from CDC. Tanzania nationals are strongly encouraged to apply.
Responsibilities
- Ensure accurate financial, contractual and administrative reporting of the project compliant with Jhpiego and CDC’s rules and regulations, and terms and conditions of the award
- Oversee day-to-day coordination of financial activities ensuring cost efficiency and relevant controls are in place to prevent and detect fraud
- Maintain and administer an on-site financial accounting and bookkeeping system (QuickBooks) required to assure the integrity and effective performance of financial operations and prepare monthly reports
- Manage all sub-grants, ensuring compliance and reporting of sub-awardee, and building their capacity as needed
- Provide financial reports, including PEPFAR Expenditure Analysis and quarterly project reports, as requested by the donor
- Oversee project’s day-to-day cash needs, payments, procurement, contracts, sub-grants, reviewing/processing invoices, district office start-up, operation systems, policies and procedures, consultant payments
- Provide guidance to project team members regarding the financial requirements of the project and office operations in compliance with CDC, Johns Hopkins University, and Jhpiego procedures and policies
- Provide information and financial reports in response to GoT requests on financial project reporting and transparency
- Lead the development, monitoring, and review of project budgets; review monthly financial analysis and budget vs. expense reports to determine reasonableness of variances and take appropriate actions, as required
- Provide guidance, monitoring and support to project team, including procurement for goods and services, logistical support for local and international travel (including expense reports) for staff and consultants, contracts development and management and maintenance of office inventory
- Facilitate the work of external audits and ensure that financial records are properly maintained and readily available during audits
- Contribute to developing work plans and annual budgets for project activities and local office costs
- Ensure that CDC resources are appropriately directed to project priorities and are in line with project work plans
- Mentor, support, supervise and manage a team of highly qualified staff and align their efforts in concert with project goals to ensure rapid and sustainable results
- Ensure that Jhpiego human resources and administrative procedures are in place for the project and staff are in compliance. These include time keeping, tracking of leave, sick days, absence, personnel employment records, and other human resources actions
Required Qualifications
- Master’s degree in Business Administration, Public Administration, Finance, Accounting or relevant field
- CPA/ACCA Finalist or equivalent
- At least seven (7) years of experience with financial analysis, financial reporting, cash flow analysis, budget development and forecasting, preferably on international health projects
- At least seven (7) years providing financial planning and management, human resources and procurement for projects in Tanzania
- Five or more years of senior-level work experience with PEPFAR or other donor-funded projects
- Previous direct supervisory experience of professional and support staff
- Knowledge of USG cost principles, including PEPFAR regulations, GAAP accounting rules and grants contract management
- Demonstrated experience organizing resources and establishing priorities
- Subcontract or sub-agreement financial management experience
- Knowledge of financing mechanisms – contracts and grants and their relevant terms and conditions
- Experience developing and/or implementing finance and accounting policies, procedures and systems
- Excellent verbal, written, interpersonal, and presentation skills in English and Swahili
- Experience hiring and supervising personnel
- Excellent diplomacy skills and a proven ability to establish and maintain interpersonal and professional relationships with CDC, host-country counterparts and representatives from other key stakeholders such as NGOs, CSOs, and the private sector
- Excellent skills in facilitation, team building, and coordination
- Ability to coach, mentor and develop financial and administrative capacity of project staff
- In depth knowledge financial software applications, databases and spreadsheets, including QuickBooks Enterprise, and Microsoft Office
- Ability to travel nationally and internationally as needed